An AutoText name can include up to 32 characters, including spaces. By default, Word will make the new AutoText entry available to all documents. You can assign it to a template, however, by selecting the template name to which you want it assigned from the Look in menu.
Steps: 1 Position the cursor where you want the AutoText to be inserted. The AutoText dialog appears. Steps: 1 Insert the AutoText entry you want to edit, following the steps under Inserting an AutoText entry on page When used together, these dictionaries contain a comprehensive and up-to-date list of terms gathered from various medical dictionaries, as well as from additions submitted by transcription managers on the EditScript system.
Microsoft Word checks the spelling and grammar of words in an EditScript MT document against these dictionaries. The eScription dictionaries should be sufficient for most transcription work.
However, Word has made it easy to modify custom dictionaries, allowing you to add and remove words so that the dictionaries contain precisely the terms you need for your day-to-day work. You can also easily create your own custom dictionaries. Modifying a custom dictionary Follow the steps below to add entries to or remove entries from a custom dictionary, such as one of the medical dictionaries installed with EditScript MT.
The Options dialog appears. Note the dictionaries that were added when EditScript MT was installed: escription0. Together, these dictionaries form a comprehensive library of medical terms from A to Z. To remove a word from the dictionary, select the word you want to remove and click Delete. Word makes it easy to create and add custom dictionaries. The Custom Dictionaries dialog appears. Note: We recommend you check spelling as you type, not after you have completed the document.
This allows you to add the terms you need without creating a new, custom dictionary or adding words one-by-one to the default dictionary. Note: The dictionary you plan to add must be saved locally on your computer.
Select the file so that it appears under File name, and click OK. You can now spell check against this dictionary in EditScript MT. Backing up your dictionaries Before modifying the custom dictionaries that are installed with EditScript MT, backup copies of the originals should be made and stored to a safe location, from where they can be easily retrieved.
To create backup copies of these dictionaries, follow the steps below. By default, these are stored in the EditScript MT installation directory. Click on the escription0 file. Right-click and select Paste to paste the files in the new folder. Remember where you store them so that they can be easily retrieved if necessary. Automatic updates will routinely check for and install high-priority updates. The About dialog appears. The current version information appears at the top of this dialog.
Automatically Updating Office and 1 Make sure that Automatic updates is turned on. Doubleclick Automatic Updates. The Automatic button should be selected. Note: See your IT staff if this option is not enabled. Microsoft update will look for any important high-priority updates that are available for your computer. Chances are, you will use these tools frequently to do your day-to-day work in EditScript MT.
Use of these tools will be reinforced throughout the following sections. Because there is no dictation on your screen, your line-countper-hour meter will stop running.
Note: If your institution prompts you when a high priority dictations is available, you will not need to use this shortcut. The metrics will include feature usage, average and median lines per hour, and feedback on improving productivity.
Audio shortcuts The most important audio shortcuts are those that allow you to control the speed and volume of a dictation. The audio control bar appears beneath the header when Always Display Audio Dialog is checked in your EditScript Profile, and whenever a document is loaded in EditScript MT that has audio associated with it. See also Listening to a Dictation on page From the Audio control bar, the following shortcuts can be used to adjust the audio settings.
This shortcut will also display the Audio control bar. This shortcut does not automatically display the Audio control bar. Note: If you get no audio or if the audio volume is too low, even when set to Loud, check the volume control on your computer. EditScript MT voice cursor shortcuts The voice cursor in EditScript MT is a red rectangle that follows the pace of the dictation audio, highlighting every word spoken by the clinician.
The voice cursor acts as a visual cue, allowing you to keep pace with the dictation audio without using your hands. Each time you stop and start the audio using the central foot pedal, you can move the voice cursor back by the specified number of seconds. See Pedal bounce-back on page for more information. That word will highlight automatically, allowing you to make any necessary edits. This is useful when you need to jump back to a specific word but do not want to rewind to the beginning of the dictation.
The voice cursor will highlight each individual word in the rewind path. The voice cursor will highlight each individual word in the forward path. Editing shortcuts Use the following editing shortcuts to save time while editing. For more information, see Adding contact CC information to the header on page The text cursor does not have to be at the beginning of the word you want to capitalize.
If you use this shortcut while the text cursor is in the middle of a word, the first letter will be capitalized automatically. The text cursor does not have to be at the beginning of the word you want to make lowercase.
If you use this shortcut while the text cursor is in the middle of a word, the case of the first letter will change automatically. EditScript MT User Guide V9 Chapter 4: Working in EditScript MT Using the Foot Pedal The Model IN-DB9 serial and IN-USB-1 USB foot pedals by Infinity allow you to play, rewind, and forward dictation audio using 3 distinct areas on the pedal: left, center, and right: The left pedal is used to jump forward in the audio The center pedal is used to play the dictation audio and rewind by a specified number of seconds bounce-back The right pedal is used to rewind the audio the beginning of the dictation The serial model connects to the 9-pin serial port on your computer The USB model connects to the USB port on your computer Pedal bounce-back The center foot pedal, in addition to being the audio play pedal, can be used to move the EditScript MT voice cursor back rewind a specified distance when released.
This is known as pedal bounce-back. Pedal bounce-back can be changed in EditScript MT. Note: The default bounce-back interval is. If you find this is too short of a rewind interval, change it to an interval that is more helpful to you. This change will take effect immediately. The Dictations in the Queue dialog appears.
It shows the dictations that have been automatically downloaded into your personal work queue from the general dictation pool, and that are currently stored locally on your computer. The number of dictations that are available in your work queue is determined by the Cache Size in your EditScript profile, set by your administrator in EMon.
For instance, when 3 is specified the default , 3 dictations, including the dictation you are currently working on, will be downloaded on your local computer in the background and visible through your queue at all times.
This process ensures that work is always available for you. Viewing the general work queue pool In addition to viewing your personal work queue, you can view the general work queue, which shows all dictations that are ready for transcribing or editing.
It displays your personal work queue. Note: The amount of time it takes to refresh and show the dictations in the general pool will depend on the number of dictations that are available. This may take several minutes. Work queue permissions The options that will be available from the work queue toolbar are determined by the work queue permissions that are set for you in EMon. Most transcriptionists will only have permission to view the work queue and revise the layout of the columns.
The permission to view and edit the work queue is generally only assigned to a few individuals at one site, and is set up on a per-transcriptionist basis see Setting work queue permissions through EMon Administrators on page The refreshed queue will reflect any changes that may have occurred to the documents in the queue since you viewed them initially.
The refresh option will clear any completed job from your queue list, to help avoid duplicate work. Note: It may take a few moments to refresh the display, depending on the number of jobs in the queue.
Through this dialog, you can also determine the order in which columns will be displayed from left to right. Select and move column names here to hide them from view Select and move column names up or down using the arrows to determine their order in the queue Permission to view and edit the work queue In addition to the previous options, the following features will be available from the work queue toolbar when you have been granted permission to View and edit the work queue certain MTs only.
By not locking it, the dictation may be available to other users. When you check out a file for editing, it is assigned a status of Checked out for Edited Transcription. If the dictation did not go through speech recognition, it will be assigned a status of Checked out for Standard Transcription.
Note: Checking out a dictation does not immediately download it to your machine. It will be downloaded when there is room for it in your cache. Note: No two MTs can lock the same dictation at one time. Unlock highlighted file s Use this option to unlock a dictation from your personal work queue to allow another MT to work on it. This does not upload the document if work has been done.
You must manually upload the document in order for the lines in the document to be credited to you. Unlocked documents will be re-assigned a status of Ready for Editing or Ready for Transcription, and can be downloaded by another MT. When you unlock a dictation, the following prompt will appear. It is important to review this prompt before continuing with the unlock procedure, as this action will prevent you from uploading the file once you have transcribed it.
Note: All jobs that had either been checked out or downloaded to you are unlocked when EditScript MT is shut down correctly by clicking the X in the upper right corner of your screen. The selected document will appear in EditScript MT for editing, and the work queue dialog will close. Note: You must first download and lock the dictation option. You can then choose to close the current file and open the next.
Construct your own work queue The ability to construct a custom work queue is helpful if you need to work on a specific set of documents, such as all dictations relating to a particular patient or to a particular dictating clinician. Once you have selected your set of dictations, click to build the work queue.
If your queue is successfully built, the following confirmation prompt appears. Click OK. If this is not the first work queue you have built in the current session, the following dialog will appear. Click Yes to combine the dictations in the new work queue with those in the queue you previously constructed recommended.
When you add a document to your work queue, it is assigned a status of Downloaded and Checked out for Edited Transcription or Downloaded and Checked out for Standard Transcription. See Building a work queue on page for information on building a work queue. The status of a particular document can be monitored through the work queue by looking at the Status column. The common status types you will see in this mode are described below. Ready for Editing: the dictation has been speech-recognized, and converted into a draft.
A draft with this status is available to be checked out and edited. A document with this status cannot be worked on until it has been checked out. Uploaded: the document has been completed and uploaded. Building a work queue Depending on your institution and work schedule, you may be given permission to manually select the dictations you want to work on and build your own work queue.
Generally, there will not be a need for you to have to build a work queue. However, it can be helpful when faced with any of the following situations: Note: You will only be able to build your own work queue if you have been granted that login privilege by your administrator. You need to work only on documents that need to be edited, not transcribed or the reverse.
When there is only enough time to work on a specific number or duration of dictations, and you want to avoid having to release downloaded dictations from your queue that have not been completed.
Note: Adding dictations to your custom work queue does not lock them to you exclusively. Other MTs can still work on these dictations, as EditScript MT will automatically download the next available dictation for them to work on, whether or not that dictation has already been added to a custom work queue. You will not be able to add dictations that are already locked to another MT. To select multiple files, click on the first file in the series, press and hold the SHIFT key, then click on the last file in the series.
This will highlight all of the files between the two. If your work queue was successfully built, the following confirmation prompt will appear.
When you add a document to your work queue, it is assigned a status of Downloaded and Checked out for Edited Transcription if the dictation went through speech recognition shown below , or Downloaded and Checked out for Standard Transcription if it did not. Working from a custom work queue Once you have successfully constructed a custom work queue, you can begin working on the dictations you selected by following the steps below. The Downloading your next dictation progress bar appears at the bottom of the screen.
EditScript MT downloads the dictation in your queue with the highest priority. After a few moments, the dictation appears in the EditScript MT work area. When a speech-recognized draft is downloaded, you will see the header information, as well as the entire body content of the dictation.
Dictation drafts require careful review and editing. When a dictation is downloaded that has not undergone speech recognition, it will appear as a blank document or include only the header and dual question marks?? You will then be required to straight transcribe type the document.
When all of the jobs in your custom work queue have been completed, the following dialog appears: Specify A New Work Queue Select to return to the Queue dialog and build another custom work queue see Building a work queue on page This is useful when you need to take a short break, or exit EditScript MT for the day.
Setting work queue permissions through EMon Administrators Administrators can configure your work queue viewing and editing permissions by following the steps below. Steps: 1 Log into EMon. The EditScript Profile dialog appears. View and edit the work queue: allow the MT to view and edit the work queue. This will allow the MT to build their own work queue, and check out dictations for editing or transcription. This gives her access to the entire Profile Settings dialog all tabs.
Note: This setting should only be enabled for users who are permitted to alter the work queues of other MTs. These dictations are Downloaded and Checked Out to you until you either finish them or release them back to the general work queue by exiting EditScript MT.
When you instruct the program to retrieve a dictation, EditScript MT will automatically pull the next dictation from your queue in the order of priority or turnaround time. For example, a dictation with a priority of 2 will open before a dictation with a priority of Once a dictation opens in EditScript MT, you edit or type the document to complete it, then upload that document and begin another.
Retrieving a dictation When you log into EditScript MT, a blank document window appears, similar to what one sees when they open Microsoft Word. This is where dictations will appear when they are retrieved from your queue for editing. To retrieve a dictation in EditScript MT, follow the steps below. Retrieving a split dictation When you download a dictation that has been split from another see Splitting a Dictation on page , EditScript MT displays a visual indication in the Status bar, displaying the point in the audio at which the dictation was split.
To upload a completed document in EditScript MT, follow the steps below. If you attempt to upload a dictation without listening to the audio, the following prompt will appear: 2 To stop the upload process and return to the current job, press the TAB key to highlight No and press ENTER or click No. Note: You cannot upload a document while working offline. Understanding STAT dictations The dictations in your work queue have already been assigned a priority. Priority is determined by rules that have been set up by your institution through EMon.
These rules are used to ensure that documents meet required turnaround time. The priority that is assigned to a dictation depends largely on the turnaround time TAT that is expected for a certain document. For instance, if the expected TAT at your institution is 2 hours for a Procedure Note work type and 4 hours for a Letter, Procedure Note work types that were just dictated would always have priority over new Letters.
It is important to note, however, that a 2-hour-old Letter would have the same priority as a new Procedure Note. A job is considered STAT when it has been assigned a priority of 1 or 2. STAT dictations, also known as high priority dictations, require immediate attention and should be transcribed before all other dictations in your queue.
This is to prevent high priority dictations from being locked to a specific MT in the event of an unexpected shutdown.
If this setting is turned off, this prompt will not appear. It is important that you know whether or not to wait for this prompt or to manually download high priority dictations for editing. The dictation you had been working on will be saved automatically, and will be returned to you after the STAT job is uploaded. No Press the right arrow key once and press ENTER No to place the high priority dictation in your work queue and continue working on the current job.
The high priority dictation will be the next dictation downloaded by EditScript MT. The only time No should be selected from this prompt is when you are working on a dictation that can be finished within a few moments.
Otherwise, you should always elect to transcribe the high priority dictation immediately. Retrieving STAT dictations manually When the High Priority Prompt setting in your EditScript Profile in EMon is turned off check with your administrator , you will need to periodically check for high priority dictations that may have entered your queue. Use the following options to play and control the dictation audio.
You will hear the audio begin to play. You will hear the audio stop. Each use of these features will rewind the audio voice cursor back one word at a time. This will allow you to jump forward in the audio voice cursor one word at a time depending on the current Pedal Bounce Back setting. Adjusting the audio controls The shortcuts listed below are used to adjust the controls available from the Audio control bar. Note: If the audio volume is too low even when set to Loud, check the volume control on your computer.
The Audio control bar will appear, through which you can view the current position of the voice cursor , the total audio time, and track the progress of the audio. Autospeed When the system sees that you consistently increase the audio speed for a certain dictating clinician, it will increase the default audio speed for that clinician automatically.
Likewise, the system will slow down the audio speed when it recognizes a significant manual decrease in audio speed. This process is known as autospeed. The purpose of autospeed is to adjust and enhance the EditScript MT working environment to best suit your editing and transcription patterns, and to save you from having to manually adjust audio speed in future sessions.
Audio silences Some dictation audio contains momentary silences, or pauses, often due to the dictating clinician pausing between thoughts. EditScript MT allows you to play these silences at normal speed or to play them rapidly. By default, EditScript MT plays silences rapidly in an edited draft, saving you time over a full workday of editing.
It is important to note, however, that because this feature relies on speech recognition, it, like the speech recognition process, may incorrectly assume that a spoken word is a pause. Note: The audio silences features are only available for dictations that have gone through the speech recognition system. The following explains the two states of the icon.
Note: When you hover over the icon, the tool tip text that appears indicates how silences will be played after you click the icon.
Play Silent Parts of Dictation Rapidly default This icon indicates that the periods of silence in the dictation are being played rapidly so that it appears that they are being skipped.
This icon indicates that the silences in the dictation are being played at normal speed. When a dictation is downloaded in EditScript MT, the patient demographic information automatically appears in the header, at the top of the program interface. EditScript MT allows you to quickly edit and search for patient demographic information, and manage the carbon copy CC information directly from the work area.
Editing the header The EditScript MT header contains patient demographic information and other additional data fields selected by your institution. The fields are grouped by patient information e. When a dictation is downloaded in EditScript MT, the first thing you will want to do is listen to the audio file that is associated with the dictation.
The audio will begin with the patient demographic information, which is automatically populated in the document header. As you listen, it will be important to verify that the information listed is correct. Any information that is found to be incorrect needs to be corrected by editing the header. EditScript MT allows you to do this quickly, and without the use of your mouse. You can tab through the header fields or use the available keyboard shortcuts.
The search results are then incorporated into the header, eliminating the need for you to perform a separate search for this information, in most cases. In addition, if your institution uses several different header configurations, EditScript MT will automatically update the header when you change the work type information.
Note: The instructions for working in the Visit Grid and the CC field are somewhat different than the instructions for the rest of the header.
See Editing the visit grid on page and Adding contact CC information to the header on page for more information. If you change a value in the header that affects MT Instruction criteria e. Subsequently, it defaults to the last field that the cursor was in. Tip: Many of the field names have a letter that is underlined. Press the ALT key and the underlined letter to move the cursor to that field.
See also Header shortcuts on page Use the TAB key to navigate between the fields. If you try to change the information by typing in the field, the dictation will pend. EditScript MT will execute the search. To select an entry, press the Spacebar key. The standard header screen will re-appear containing the new information.
Example: Searching by MRN Depending on the medical records system at your institution, you may be required to search for specific patient visits or other specific information. In this example, we will search for Patient Visit using an MRN that has already been provided in the header.
This will also display the header search fields. When the search results appear, use the up and down arrow keys to scroll the list of search results until you find the appropriate record. The patient information you selected will appear in the Edit Header Information dialog. Missing patient data There will be instances when some patient information, such as the medical record number MRN , or account number, is unknown or only partially known.
For example, when an audio file is uploaded from a handheld device through the IntelliScript Digital Voice Recorder program, the patient associated with that audio is not recognized in the EditScript system until you listen to the file and specify the patient name. Temporary numbers The EditScript system requires that patient records for your institution contain non-blank, distinct medical record numbers.
Your institution can request to change this letter if it conflicts with existing medical record numbers. This will automatically generate a temporary MRN and assign it to the dictation. Verifying pre-filled header information The speech recognition process allows for certain patient data to be entered automatically based on information that is entered by the dictating clinician.
Because this information appears in the EditScript MT header when the dictation is downloaded, this is commonly known as prefilling the header. The pre-fill procedure is optional, and the parameters by which it is configured can be customized by your institution see the examples to follow.
For institutions that pre-fill patient information, it is important for transcriptionists to verify the pre-filled data to make sure it is accurate, and to ensure that the prefill procedure s that has been configured for your institution is working properly. In order to verify this data, you first have to know exactly what data is being pre-filled.
It is important for your transcription manager to clarify this with the transcription staff so that you are aware of what to look for. In any case, it is good practice to verify that the MRN and Account Numbers in any dictation are accurate.
Note: Some institutions require clinicians to enter both the MRN and Account Number during dictation, in which case it would not be necessary to pre-fill either field. The transcriptionist verifies that the Account Number most recent patient visit, in this example is accurate when she edits the dictation in EditScript MT. This number is configurable. If the system cannot find a patient visit within the specified number of days, no pre-filling will occur. The Date of Service is automatically pre-filled with the Date Dictated date on which the dictation was made.
The transcriptionist verifies that the Date of Service date of dictation, in this example is accurate when she edits the dictation in EditScript MT. Switching header formats by work type EditScript MT allows you to switch from one header format to another based on the selected work type; for instance, from Endoscopy Report to Radiology, as shown in the following example. The drop-down box will automatically expand when you start typing in the field. Dell computers tested for Windows 10 October Update and previous versions of Windows The following Gateway laptops, desktops and tablets have been tested as being suitable to install Windows 10 Creators Update.
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